Kingston Swing Lindy Hop: Hullzapoppin' 2017

Customer	Claire Balfour	

 	Telephone	01482 614316	
               
	PID	

  	Detailed project description (200–400 words)	Hullzapoppin’ 2017, in conjunction with World Lindy Hop Day 2017; an international Swing Dance weekender including live music, dance workshops, taster classes,  competitions and performance. The exact scale of the event in terms of attendance and schedule is currently in discussion with the 2017 committee team (via Henrietta Duckworth), but we basically envisage something along the lines of the current Hullzapoppin’ at City Hall, Guildhall and various other venues in the City centre but on a larger and grander scale. We would like to offer taster classes and with an emphasis on taking the event outside of the confines of the buidings and out into the public. Currently, our classes, performances and most of our dancing (save for dancing to live music in Queens Gardens) takes place behind closed doors; we would like to
bring the dancing outside City Hall etc and provide public access workshops for free, with outdoor dancing and live music during both daytimes and evenings. Current suggestions include upping attendance figures by increasing capacity through outdoor stages/dance floors in Victoria Square directly outside City Hall and beyond. We had around 400 dancers at this year’s Hullzapoppin’, which was a comfortable number given the size of the dance floor at City hall; a temporary outdoor floor/floors could easily double or treble this figure whilst keeping everything within a reasonable proximity. Our current plan is to extend the City Hall capacity (as the main venue) by opening the event out into Victoria Square to incorporate a semi-covered outdoor ballroom, stage and dance floor which would also double up as a class workshop space. This space, as well as possibly marquees in Queens Gardens and beyond, could then also be used to provide taster classes for free to the public at set times, as well as providing an outdoor live music space; discussions with City Hall have shown that live bands playing from the balcony above the main entrance could be amplified across Victoria Square. This space, combined with the two rooms in the Mortimer suite, would provide ample dance floor space for up to 1,000 attendees. People love the idea of dancing outdoors in the cool evening air, and it would open the event up to the public in a way that wouldn’t be able to in the confines of indoor dance floors; it would also be an engaging
venue for public taster classes.	
 	Event Synopsis (c3 sentences of headline info, replaced by official copy)	Hullzapoppin’ 2017, in conjunction with World Lindy Hop Day 2017; an international Swing Dance weekender including live music, dance workshops, taster classes,  competitions and performance.	
 	Project Plan	Draft	
 	RAMS	Pending	
 	Event Operational Safety Plan	Pending	
 	Budget	Draft	
 	Marketing & Comms Plan	Pending	
 	Greenlit?	N	
 	Milestones	N	
 	Change log	PID Updated by MA 05.07.2016	
 	Last updated	TBC	
 Dates	Project start date (dd/mm/yyyy)	01/01/2017	
 	Project Live date (dd/mm/yyyy)	25/05/2017	
 	End of Live date (dd/mm/yyyy)	29/05/2017	
 	End of evaluation date (dd/mm/yyyy)	TBC	
 Categories	Project Type	1: Hull 2017 Curated Programme	
 	Strand	Dance	
 	Season	2: Roots & Routes	
 	Primary art form	Dance	
 	Secondary art form	n/a	
 	Tertiary art form	n/a	
 	Digital Requirements	TBC	
 	Part of University VIK programme?	N	
 	Strategic partner?	Strategic partner funded	
 	Project complete?	N	
 Finance	Total project budget	£65,000.00	
 	Hull 2017 contribution	£10,000.00	
 	Income factored in		
 	Analysis/project code(s)	...	
 	ACE - A4E	N	
 	ACE - HM Treasury for Turner	N	
 	Big Lottery Fund	N	
 	British Council	N	
 	Ellerman Foundation	N	
 	Esmee Fairburn Foundation	N	
 	H&ER Charitable Trust	N	
 	Hull CCG	N	
 	Spirit of 2012	N	
 	Are there any specific funder requirements for delivery?	...	
 People	Project Lead	Henri Duckworth	
 	Producer	AsYet NotSelected	
 	Assistant Producer	Martin Atkinson	
 	Production Manager	AsYet NotSelected	
 	Creatives & key people (temporary field)	eg Jeff Smith, Curator	
 Objectives	Target # audience	1000	
 	Forecast/actual # audience		
 	Hull residents	Y	
 	Regional	Y	
 	National	Y	
 	International	Y	
 	Children (<16)	N	
 	Young people (16-25)	N	
 	Families	N	
 	Older people (60+)	N	
 	Self-identify as disabled	N	
 	BME	N	
 	NEET	N	
 	Objective 1	Attract international audience and participants	
 	Met? 1	N	
 	Objective 2	Raise awareness of the event happening in Hull to local population.	
 	Met? 2	N	
 	Objective 3	Collaborate with Aarhus, Rotterdam and Sierra Leone dancers.	
 	Met? 3	N	
 	Objective 4	Growth and development of the event with greater integration with Hull's cultural organisations, particularly Freedom Festival.	
 	Met? 4	N	
 	Objective 5	Deilvering the largest Hullzapoppin event to date, celbrating World Lindy Hop Day and establishing the event of international swing dance calendar.	
 	Met? 5	N	
 	# temporary jobs created (target) [employed by H2017, >=12m]		
 	# temporary jobs created (forecast/actual)		
 	# freelance contracts created (target) [self-employed, engaged directly]		
 	# freelance contracts created (forecast/actual)		
 	# participation opportunities (target)		
 	# participation opportunities (forecast/actual)		
 	...of which for school age (target)		
 	...of which for school age (forecast/actual)		
 	# commissions (target)		
 	# commissions (forecast/actual)		
 Performance, Residency & Legacy	Performance: Summary of events, including dates, times, venues, ticketing strategy (free/paid, (un)ticketed), age guidelines (free text OR UKFC categories) etc.	Hullzapoppin’ 2017, in conjunction with World Lindy Hop Day 2017; an international Swing Dance weekender including live music, dance workshops, taster classes,  competitions and performance. The exact scale of the event in terms of attendance and schedule is currently in discussion with the 2017 committee team (via Henrietta Duckworth), but we basically envisage something along the lines of the current Hullzapoppin’ at City Hall, Guildhall and various other venues in the City centre but on a larger and grander scale. We would like to offer taster classes and with an emphasis on taking the event outside of the confines of the buidings and out into the public. Currently, our classes, performances and most of our dancing (save for dancing to live music in Queens Gardens) takes place behind closed doors; we would like to bring the dancing outside City Hall etc and provide public access workshops for free, with outdoor dancing and live music during both daytimes and evenings. Current suggestions include upping attendance figures by increasing capacity through outdoor stages/dance floors in Victoria Square directly outside City Hall and beyond. We had around 400 dancers at this year’s Hullzapoppin’, which was a comfortable number given the size of the dance floor at City hall; a temporary outdoor floor/floors could easily double or treble this figure whilst keeping everything within a reasonable proximity. Our current plan is to extend the City Hall capacity (as the main venue) by opening the event out into Victoria Square to incorporate a semi-covered outdoor ballroom, stage and dance floor which would also double up as a class workshop space. This space, as well as possibly marquees in Queens Gardens and beyond, could then also be used to provide taster classes for free to the public at set times, as well as providing an outdoor live music space; discussions with City Hall have shown that live bands playing from the balcony above the main entrance could be amplified across Victoria Square. This space, combined with the two rooms in the Mortimer suite, would provide ample dance floor space for up to 1,000 attendees. People love the idea of dancing outdoors in the cool evening air, and it would open the event up to the public in a way that wouldn’t be able to in the confines of indoor dance floors; it would also be an engaging
venue for public taster classes.

A prelimiary timetable for 2017 would run something along these lines:
Hullzapoppin’ 2017 Draft Schedule 5 of 9 
Thursday 25 May
Pre Party social dances/live music at various bars in town Vintage Cinema; Jubilee Church Hall/Kardomah/Fruit etc
Friday 26 May Afternoon;
Registration in Guildhall
12pm Live Jazz in Queens Gardens
2pm Jazz in Trinity Square (open air ballroom)
4pm Jazz in Queen Victoria Square (open air ballroom)
Public taster classes
Vintage Cinema
History Tours, Ghost walk etc
Evening; Welcome Ball at City Hall,
Afterparty (Fruit)
Saturday 27 May
Classes 10am- 6pm Including Tasters and Try-It sessions for the general public (separate timetable)
Fish Trail Walk
Ghost Walk etc
Vintage Market in Trinity Square
Lunchtime; Jazz in Victoria Square
Jazz in Queens Gardens
Vintage Cinema/History Talks Competition Prelims in Guildhall
Evening:
6 of 9
Grand Swing Ball, live music to alternate between indoors/outdoors. Bal/Blues rooms in Mortimer
Suites. Teachers Cabaret Performance
Afterparty at Fruit
Sunday
Same schedule as Saturday, with Punters Cabaret (featuring Rotterdam, Reykjavik, Aarhus and Freetown team performances)/Hellzapoppin’
Competition Final.
After Party at Fruit
Monday
Taster Classes/ Try It Sessions for the public during the day,
Live music Trinity Square/Victoria Square/Queens Gardens
Farewell Ball or Tea Dance at City Hall in the evening (depending on get-out time).
Video footage of 2015's event over at... http://www.youtube.com/watch?v=SV0FBq6qkZg	
 	Residency: What opps will be created for our education programme? How will the project build new audiences through engagement? Note #s, types & duration of participation opps.	Lessons will be taking place throughout the day. They will range from lessons for absolute beginners to top notch professionals.	
 	Legacy: What is built into the core project that will ensure legacy?	The marketing support that Hull 2017 will be giving the project should make it stand out internationally and have an impact on its popularity in years to come.	
 Project Management	What is the model for delivering this project? eg we will employ a creative team, we will outsource to an agency, we are contributing funding but no other resource…	Devolved delivery: Kingston Swing will deliver the project.	
 	How will delivery partners be identified and procured? Refer to the procurement flowchart and note below the agreed process (A–G) for each contract.	...	
 	Who are the delivery partners? (Contact & organisation name, contract status for each)	...	
 	Volunteer management: What is your expectation of volunteer requirements? (Numbers, roles, responsibilities, duration / period required)	We have offered support in terms of volunteers.	
 TO DELETE	Garfield Weston Foundation	N	
 	Heritage Lottery Fund	N	
 	University of Hull	N	
 	ACE - Strategic Touring Fund	N	

                             
Friday, 26 May 2017
              
09:00 - 17:00	First Event
Delegates: 0 Capacity: 0	Hull City Hall - Main Hall - Full Stage (1 extension) (HCH)

	
                                     
Saturday, 27 May 2017
              
09:00 - 17:00	Event
Delegates: 0 Capacity: 0	Hull City Hall - Main Hall - Full Stage (1 extension) (HCH)

	
                                     
Sunday, 28 May 2017
              
09:00 - 17:00	Event
Delegates: 0 Capacity: 0	Hull City Hall - Main Hall - Full Stage (1 extension) (HCH)

	
                                     
Monday, 29 May 2017
              
09:00 - 17:00	Event
Delegates: 0 Capacity: 0	Hull City Hall - Main Hall - Full Stage (1 extension) (HCH)

	

Contact Details

Balfour, Claire	 01482 614316 default	 claire.balfour@hcandl.co.uk default	
Hull City Hall