Project Initiation Document
Creative Communities Programme

Contact Details	
Claire  Drury		

 
PID	

 	Project description (200–400 words) for use in marketing materials, on webpages etc. Note that this may be edited.	The Hull 2017 Creative Communities Programme aims to fund projects that inspire individuals and groups to produce new work and events for 2017. We’re looking for projects which are creative at heart, transformational in effect and that celebrate arts and culture. We’re championing ideas large and small, that are adventurous and unique and importantly connect communities to create incredible experiences and iconic memories.  We will offer grants of between £300 and £10,000 to fund activity as part of Hull’s UK City of Culture year in 2017. There may be requests that exceed this upper limit; these projects may be considered for an exceptional award.  We have published a set of guidance notes which outline essential and secondary criteria which you should bear in mind when applying. Applications can be made from 4 April until 16 May 2016.	
	Project Plan	Complete	
	RAMS	Pending	
	Event Operational Safety Plan	Pending	
	Budget	Complete	
	Marketing & Comms Plan	Pending	
	Greenlit?	N	
	Last updated	Monday, 9 May 2016	
	Change log	Note date of any major changes, eg to budget, greenlight status...	
Dates	Project start date	Monday, 4 April 2016	
	Project Live date	Sunday, 1 January 2017	
	End of Live date	Sunday, 31 December 2017	
	End of evaluation date	Wednesday, 28 February 2018	
Categories	Project Type	Grant-funded	
	Strand	Creative Communities	
	Season	Thru-2017	
	Primary art form	n/a	
	Digital Requirements	Medium	
	Part of University VIK programme?	N	
Finance	Total project budget	£365,000.00	
	Hull 2017 contribution	£365,000.00	
	Analysis/project code(s)	C009	
	ACE - A4E	N	
	ACE - Strategic Touring Fund	N	
	ACE - HM Treasury for Turner	N	
	Big Lottery Fund	N	
	Ellerman Foundation	N	
	Esmee Fairburn Foundation	N	
	Garfield Weston Foundation	N	
	Heritage Lottery Fund	N	
	H&ER Charitable Trust	N	
	Hull CCG	N	
	Spirit of 2012	N	
	University of Hull	N	
People	Project Lead	Henri Duckworth (Ref: 18)	
	Producer	Claire  Drury (Ref: 5)	
	Assistant Producer	Siana-Mae Heppell-Secker (Ref: 112)	
	Digital Lead	Mr David Watson (Ref: 2)	
Objectives	Target # audience		
	Hull residents	N	
	Regional	N	
	National	N	
	International	N	
	Children (<16)	N	
	Young people (16-25)	N	
	Families	N	
	Older people (60+)	N	
	Self-identify as disabled	N	
	BME	N	
	NEET	N	
	Objective	Simple to access grants programme	
	Met?	No	
	Objective	Online application process which is light on admin and could be adopted by City Arts Unit in the future	
	Met?	No	
	Objective	Funding new projects to capacity build artists and organisations in the city	
	Met?	No	
	Objective	Open process for people to become part of the Hull 2017 programme	
	Met?	No	
	Objective	Development of new and existing partnerships for organisations across the city and beyond.	
	Met?	No	
	# temporary jobs created (target) [employed by H2017, >=12m]		
	# freelance contracts created (target) [self-employed, engaged directly]		
	# participation opportunities (target)		
	...of which for school age (target)		
	# commissions (target)		
Performance, Residency & Legacy	Performance: Summary of events, including dates, times, venues, ticketing strategy (free/paid, (un)ticketed), age guidelines (free text OR UKFC categories) etc.	All projects will be required to be 'Celebrate Arts and Culture' and be creative at heart as part of the essential criteria. 	
	Residency: What opps will be created for our education programme? How will the project build new audiences through engagement? Note #s, types & duration of participation opps.	All projects will be required to 'Engage People and Communities in Hull' as part of the essential criteria. This will be achieved in different ways but they will all have a meaningful relationship with the city, some will have opportunities to link with our learning programme or have participation opportunities. 

Information sharing and application support for the Creative Communities Programme will be available at the Hull 2017 Roadshows as part of the organisation's community engagement.  	
	Legacy: What is built into the core project that will ensure legacy?	Projects will also be scored against secondary criteria which include 'Working in Partnership' and 'Looking Beyond 2017'. Therefore lots of the projects will help to fund capacity building and growth of knowledge and experience in local organisations, some of the successful projects will have extensions and developments beyond 2017 included in their application. 	
Project Management	What is the model for delivering this project? eg we will employ a creative team, we will outsource to an agency, we are contributing funding but no other resource…	Contribution of funding through grants. 

Continued support - knowledge, expertise and advice from Hull 2017 team. Including volunteers, digital, marketing, event safety etc. Grantees will be responsible for the delivery of the project.   	
	How will delivery partners be identified and procured? Refer to the procurement flowchart and note below the agreed process (A–G) for each contract.	Grant funding to selected projects who will then be responsible for procurement. 	
	Who are the delivery partners? (Contact & organisation name, contract status for each)	TBC - panel to meet in June to decide successful projects. 	
	Volunteer management: What is your expectation of volunteer requirements? (Numbers, roles, responsibilities, duration / period required)	TBC when projects are selected. 

Successful Creative Communities projects will be able to request support from the Hull 2017 volunteers.   
Any projects requiring volunteers will be required to meet the same standards as other projects; eg evidence of appropriate safe guarding & management etc.