Tea Break Short Film Festival

Customer	Sam Hunt	

			
               
	Big Grid	

  	Last updated (dd/mm/yyyy)	21.10.16	
 Ticketing, Box Office & Hospitality	TX1a Is the project ticketed?	Paid ticketed	
 	TX1b If ticketed, who is primary box office?	TBC	
 	TX2a Available via Hull 2017 mixed basket platform?	Y	
 	TX2b Est % of sales expected through Hull 2017 platform		
 	TX4 On sale or public announcement date (dd/mm/yyyy)	TBC	
 	TX5 How has ticket revenue been accounted for?	N/A	
 	TX7a Requires 'pop-up' physical presence before/ during?	N	
 	TX7b If yes, who is responsible for operating it?	N/A	
 	TX7c If yes, in whose budget are costs/ revenue?	N/A	
 	TX8 Intervals: number & duration	...	
 	TX11 Hearing loop?	N	
 	TX12 Level access?	N	
 	TX13 Blue Badge parking?	N	
 	TX14 Accessible toilets?	N	
 	TX17 Box Office setup form submitted?	N	
 	HO1 Will there be a launch/ reception/ party etc?	TBC	
 	HO2 Opportunity to programme private views, b/s tours, access to rehearsals, talks etc?	TBC	
 	HO3 Opportunity for access to creative team/artists for hospitality events?	TBC	
 Audiences, Branding & Marketing	AU2 Anticipated profile within its season (1 = listing, 5 = season headline)	TBC	
 	AU3 International appeal likely to justify one-off travel by int'l audiences?	N	
 	AU4b Local: HU1-HU9 (Hull boundary)		
 	AU4c Local: East Riding of Yorkshire		
 	AU4d Regional visitors/tourists: 30-90min travel		
 	AU4e National visitors/tourists: >90min travel		
 	BR1a H2017 presented as a major(ity) funder to the creative partner (org)?	N	
 	BR1b H2017 presented as a (co-)producing/ presenting/ comm partner of the project?	N	
 	BR2 Uses restricted funds (from H2017 partner) that need representation in promotion?	N	
 	BR3b Creative partner will display marketing materials to promote other creative partners' activity?	N	
 	BR4a Is space allocated to represent Hull 2017 through venue/ event dressing?	N	
 	BR4b Who is responsible?	N/A	
 	BR4c Whose budget?	N/A	
 	BR5a Provision to represent project-specific restricted funders through venue/ event dressing?	N	
 	BR5b Who is responsible?	N/A	
 	BR5c Whose budget?	N/A	
 	BR6a Is there space to promote Hull 2017's wider funding partners?	N	
 	BR6b Who is responsible?	N/A	
 	BR6c Whose budget?	N/A	
 	BR7 Requires centralised dressing materials? (Transport/ install costs met by project)	N	
 	MK1a Requires project-specific image creation?	N	
 	MK1b Who is responsible?	N/A	
 	MK1c Whose budget?	N/A	
 	MK2a Who is primarily responsible for driving audiences?	TBC	
 	MK2b If Hull 2017, has a campaign budget been allocated?	N/A	
 	MK3a Requires printed materials for marketing activity?	N	
 	MK3b Who is responsible?	N/A	
 	MK3c Whose budget?	N/A	
 	MK4a If yes, requires design/creative support outside of image creation?	N/A	
 	MK4b Who is responsible?	N/A	
 	MK4c Whose budget?	N/A	
 	MK5 Have each partner's marketing responsibilities been defined?	N	
 Legal & Commercial	LL0a Delivery model	TBC	
 	LL0b Give details	...	
 	LL1b Co-operation agreement (non-funded)		
 	LL1c Co-operation agreement (grant-funded)		
 	LL1d Co-commissioning/production agreement		
 	LL1e Commissioning/Production agreement		
 	LL1f Creative talent agreement		
 	LL1g Artist commissioning agreement		
 	LL1h Production services agreement		
 	LL1i Performer agreement		
 	LL1j Other agreements		
 	LL1k Give details of when	...	
 	LL2a Will use foreign entertainers?	N	
 	LL2b Who is responsible?	N/A	
 	CM1a Requires a project-specific audience programme/exhibition catalogue?	N	
 	CM1b Will go on sale?	N	
 	CM1c Who is responsible?	N/A	
 	CM1d Whose budget?	N/A	
 	CM2a Possible to sell merchandise at venue?	N	
 	CM2b Who is responsible for operating & staffing this?	N/A	
 	CM3a Is there F&B/concessions provision at the venue?	N	
 	CM3b Who is responsible for operating & managing this?	N/A	
 	CM4a Is there owned IP or potential royalties post-project?	N	
 	CM4b If yes, who owns this IP?	N/A	
 	CM6a Does the project have any non-2017 sponsors?	N	
 	CM6b If yes, give details	...	
 PR & Comms	PR1a Will there be a press night/ media preview?	N	
 	PR1b Who is leading on media relations & accreditation?	TBC	
 	PR1c If yes, whose budget?	N/A	
 	PR2a Is there provision to pay for media travel & accommodation?	N	
 	PR2b If yes, whose budget?	N/A	
 	PR3 Venue/project has press/PR resource working on the project?	N	
 	PR4a Requires support from a PR agency?	N	
 	PR4b Whose budget?	N/A	
 	PR5 Release considered a 'major' programme announcement?	N	
 	PR6 Who will issue this project to the media?	TBC	
 	PR7 News photographer required?	N	
 	PR99 Agreed by all parties?	N	
 Digital	DI1a Project requires enhanced editorial coverage?	N	
 	DI1b Who will provide resource for this editorial coverage?	N/A	
 	DI1c Whose budget?	N/A	
 	DI2a Project will be documented (eg photo/ film) during dev/ production/ live/ post-event?	N	
 	DI2b Who is responsible?	N/A	
 	DI2c Whose budget?	N/A	
 	DI4a Has a digital interpretation, amplification or extension been built into the project?	N	
 	DI4b Who is responsible?	N/A	
 	DI4c Whose budget?	N/A	
 	DI5a Requires live social coverage?	N	
 	DI5b Who is responsible?	N/A	
 	DI5c Whose budget?	N/A	
 	DI6a Requires social advertising as part of marketing plan?	N	
 	DI6b Who is responsible?	N/A	
 	DI6c Whose budget?	N/A	
 	DI7a Will the project be broadcast (live or otherwise)?	N	
 	DI7b Who is responsible?	N/A	
 	DI7c Whose budget?	N/A	
 	DI8a Requires project-specific digital hardware/technology?	N	
 	DI8b Who is responsible?	N/A	
 	DI8c Whose budget?	N/A	
 	DI9a Need KCOM to provide enhanced event WiFi?	N	
 	DI9b Who is responsible?	N/A	
 	DI9c Whose budget?	N/A	
 	DI10a Web presence type?	Standard event page	
 	DI10b Who is responsible?	Hull 2017	
 	DI10c Whose budget?	N/A	
 	DI11a Requires app?	N	
 	DI11b Who is responsible?	N/A	
 	DI11c Whose budget?	N/A	
 Operations & Artist Liaison	OP1a Requires more than current in-house/ delivery partner staff resource?	N	
 	OP1b If yes, what and employed by whom?	...	
 	OP2a Requires road closures?	N	
 	OP2b If yes, which roads and when?	...	
 	OP3a Requires a regulated entertainment licence?	N	
 	OP3b If existing, give details	...	
 	OP3c Requires an alcohol licence?	N	
 	OP3d If existing, give details	...	
 	AL1a # of creative team		
 	AL1b # of artists		
 	AL1c # of crew		
 	AL2 Require accreditation?	N	
 	AL3 Any VIPs in the above?	N	
 	AL4 Likely to be riders (above normal F&B)?	N	
 	AL5a Accommodation required?	N	
 	AL5b If yes, is Hull 2017 sourcing accommodation?	N/A	
 	AL6 Requires on-site artist liaison (above normal)?	N	
 	AL7 Requires translation?	N	
 Learning & Participation and Community Engagement	LP1b Early years and/or primary aged pupils?	N	
 	LP1c Secondary school aged pupils?	N	
 	LP1d Special schools & PRUs?	N	
 	LP1e College & university students?	N	
 	LP1f Adults?	N	
 	LP2 Opportunities for artist development, capacity building or skills-related projects?	N	
 	LP3a Does the project include participation opps?	N	
 	LP3b Who is responsible for delivering these?	N/A	
 	LP3c Whose budget?	N/A	
 	LP3d Who is responsible for recruiting for these?	N/A	
 	LP3e Whose budget?	N/A	
 	LP5 Hull 2017 has direct access to the artist(s) to produce film & media resources for learning	N	
 	LP6 Hull 2017 has direct access to the creative team(s) to produce film & media resources for learning	N	
 	LP11a Requires interpretation resources (eg text panels)?	N	
 	LP11b Who is responsible?	N/A	
 	LP11c Whose budget?	N/A	
 	LP12a Provision made for companion project(s) to develop creative learning/ participation/ engagement with audiences?	N	
 	LP12b Who is responsible?	N/A	
 	LP12c Whose budget?	N/A	
 	LP13 Is there provision for an artist residency in a school or community as part of the project?	N	
 	CE1a Will the project run engagement activity/non-artistic events with the community to inform, shape or deliver the project?	N	
 	CE1b Who is responsible?	N/A	
 	CE1c Whose budget?	N/A	
 	CE2a If yes, is there a provision to raise awareness of these engagement events through marketing?	N/A	
 	CE2b Who is responsible?	N/A	
 	CE2c Whose budget?	N/A	
 	CE3a Requires use of/ access to community roadshows?	N	
 	CE3b Whose budget?	N/A	
 Volunteering	VO1a Requires Hull 2017 volunteers?	N	
 	VO1b Estimated total number of volunteer person-shifts?		
 	VO1c Required for Wave 1?	N	
 	VO1d ...Wave 2?	N	
 	VO1e ...Wave 3?	N	
 	VO1f ...Wave 4?	N	
 	VO2 Additional training requirements (distinct from Hull 2017 core training)?	...	
 	VO4a Volunteer sustenance included alongside workforce catering?	N	
 	VO99 Agreed by all parties?	N	
 Access, Safeguarding & Welfare	AC1 Commitment to undertake & promote at least 1 relaxed performance?	N	
 	AC2a At least 1 signed performance or creative captioning?	N	
 	AC2b If signed, in whose budget (Level 6 BSL interp prep, fee, travel & accom)?	N/A	
 	AC3a At least 1 audio described perf/ audio description?	N	
 	AC3b Who is responsible?	N/A	
 	AC3c Whose budget?	N/A	
 	AC4a Hardware available for visually impaired to access audio description (eg headphones, roaming audio kits)?	N	
 	AC4b Who is responsible?	N/A	
 	AC4c Whose budget?	N/A	
 	AC5a Pre-perf notes (live perfs) available for visual/ hearing impaired?	N	
 	AC5b Who is responsible?	N/A	
 	AC5c Whose budget?	N/A	
 	AC6a At least 1 touch tour prior to audio described activity?	N	
 	AC6b Who is responsible?	N/A	
 	AC6c Whose budget?	N/A	
 	AC7a Site is already fully accessible?	N	
 	AC7b Site will be adapted to be accessible?	N	
 	AC7c Who is responsible?	N/A	
 	AC7d Whose budget?	N/A	
 	AC8a Baby changing facilities available within/ near venue for duration of event?	N	
 	AC9 On top of standard accessible toilets, venue offers 'changing places' toilets for people with profound/ multiple disabilities?	N	
 	AC10a Will publicity or info about the project be available in other languages?	N	
 	AC10b Who is responsible?	N/A	
 	AC10c Whose budget?	N/A	
 	AC11a Publicity/ info produced in alternative formats (large print/ braille/ audio) if requested?	N	
 	AC11b Who is responsible?	N/A	
 	AC11c Whose budget?	N/A	
 	SW1 Audience likely to include families/ children/ young people/ vulnerable adults?	N	
 	SW2 Participation activity likely to involve children/ young people/ vulnerable adults?	N	
 	SW3 If relevant, creative partner has a safeguarding policy in place?	N/A	
 	SW4 Project required to document a safeguarding action plan?	Y	
 	SW5a Nominated Safeguarding Lead has been identified within delivery team?	N	
 	SW5b Who?	...	
 	SW6a Requires DBS checks on staff/ freelancers/ agencies etc?	N	
 	SW6b Who is responsible?	N/A	
 	SW6c Whose budget?	N/A	
 Monitoring & Evaluation and Legacy	ME1 Involves use of a new venue/ setting/ site (not prev used for cultural activity)?	N	
 	ME3 Who is leading on M&E?	TBC	
 	ME4 Does the lead need capacity building/ support?	N	
 	ME6b Arts & Culture	N	
 	ME6c Place Making	N	
 	ME6d Economy	N	
 	ME6e Society & Wellbeing	N	
 	ME6f Partnerships, Development & Legacy	N	
 	ME7b Buildings, monuments, archaeology	N	
 	ME7c Industrial, maritime, transport	N	
 	ME7d Museums, libraries, archives & collections	N	
 	ME7e Land & biodiversity	N	
 	ME7f Cultures & memories	N	
 	ME7g Community heritage	N	
 	LY1 Likely to be a continuation, extension or repeat of the project in 2018 or beyond?	N	
 TO DELETE	OP4a Requires crew catering?	N	
 	OP4b Who is responsible?	N/A	
 	OP4c Whose budget?	N/A	
 	OP5 Been sent to Humberside Police for triage?	N	
 	AU1 Anticipated inventory as % of capacity, exc comps?		
 	MK7a Have partners agreed to collect marketing data obo Hull 2017?	N	
 	MK7b Who owns this data?	...	
 	TX1d What is the commercial model?	TBC	
 	TX3 Anticipated group size per booking		
 	VW1 Will venue send front-line paid staff on VHEY visitor welcome training programme?	N	
 	VW2 Does venue have systems & training to manage customer service?	N	
 	VW99 Agreed by all parties?	N	
 	VO3a Volunteers require specialist training, eg enhanced H&S or techniques?	N	
 	VO3b Volunteers require specific uniform, eg steel toe cap boots, blacks, hi-vis?	N	
 	VO3c Volunteers require additional equipment, tools or props?	N	
 	VO4b Who is responsible?	N/A	
 	VO4c Whose budget?	N/A	
 	HO4b Partners?	N	
 	HO4c Whose budget?	N/A	
 	HO4d VIPs?	N	
 	HO4e Whose budget?	N/A	
 	HO4f Media?	N	
 	HO4g Whose budget?	N/A	
 	HO4h Creative team?	N	
 	HO4h Whose budget?	N/A	
 	HO4j Artists?	N	
 	HO4k Whose budget?	N/A	
 	HO4l Delivery partners?	N	
 	HO4m Whose budget?	N/A	
 	HO4n Board?	N	
 	HO4o Whose budget?	N/A	
 	HO4p Hull City Council?	N	
 	HO4q Whose budget?	N/A	
 	HO4r Visitor Welcome alumni via VHEY?	N	
 	HO4t House Seats?	N	
 	HO4u Whose budget?	N/A	
 	HO4v Digital/social influencers?	N	
 	HO4w Whose budget?	N/A	
 	BR3a Creative partner will stock Hull 2017 season guides & marketing materials?	N	
 	VO2a Who will design & deliver volunteer shift training (distinct from core training)?	N/A	
 	VO2b Whose budget (facilitation, room hire etc)?	N/A	
 	CM5a Have advertising restrictions been placed on the publication?	N/A	
 	CM5b Has this incurred additional costs to Hull 2017?	N/A	
 	CM5c If not Hull 2017, is space agreed for partner acknowledgement, cross-promotion & season marketing?	N/A	
 	CM5d If Hull 2017, will space be offered to partners as R&B or activation opp (at cost to partner)?	N	
 	CM5e If Hull 2017, will we sell non-partner advertising?	N/A	
 	CM5f If yes, in whose budget is resource to sell this?	N/A	
 	OP99 Agreed by all parties?	N	
 	AL99 Agreed by all parties?	N	
 	AU99 Agreed by all parties?	N	
 	BR99 Agreed by all parties?	N	
 	MK99 Agreed by all parties?	N	
 	HO99 Agreed by all parties?	N	
 	TX99 Agreed by all parties?	N	
 	DI99b Agreed by all parties?	N	
 	DI99a Agreed by all parties?	N	
 	CM99 Agreed by all parties?	N	
 	LL99 Agreed by all parties?	N	
 	CE99 Agreed by all parties?	N	
 	LP99 Agreed by all parties?	N	
 	SW99 Agreed by all parties?	N	
 	AC99 Agreed by all parties?	N	
 	LY99 Agreed by all parties?	N	
 	ME99 Agreed by all parties?	N	
 	TX6a Are there proposed/ existing package deals?	N	
 	TX6b If yes, give details	...	
 	TX8 If ticketed, is a schools or group booking price in place?	N	
 	TX1c Average ticket price		
                   
	PID	

  	Detailed project description (200–400 words)	Tea Break Film Festival celebrates short films which are refreshing and restful, engaged and drifting. From the ancient Japanese tea ceremony to the British tea-cosy, the tea break is a time for reflection or chat. A time to be interested or switch off. A time to relax and focus.

TBFF puts out an international call for short films and includes all types and genres - documentary, experimental, fine art, corporate, animation, music, narrative fiction, promotions and all the genres and sub-genres. The shorts are hand selected by a panel and they are automatically entered into a competition which is voted for by the audience. The winner receives La Grande Théière - The Big Teapot.
21
The shorts are assimilated into 20 minute presentations because this is the official UK tea-break as defined by the Department of Trade and Industry. Tea Break believes: The shorter the better, because it fits well with a cup of tea.
Tea Break is all about perfect timing and the perfect situation: you were just thinking about making a cup of tea and one turns up. Served with a cup of tea and a biscuit, the selection of shorts will feature at The Floating Cinema, and appear around town on a tiny cinema for two.	
 	Event Synopsis (c3 sentences of headline info, replaced by official copy)	...	
 	Project Plan	Pending	
 	RAMS	Pending	
 	Event Operational Safety Plan	Pending	
 	Budget	Pending	
 	Marketing & Comms Plan	Pending	
 	Greenlit?	N	
 	Milestones	N	
 	Change log	Note date of any major changes, eg to budget, greenlight status...	
 	Last updated (dd/mm/yyyy)	21/10/2016	
 Dates	Project start date (dd/mm/yyyy)	21/10/2016	
 	Project Live date (dd/mm/yyyy)	08/07/2017	
 	End of Live date (dd/mm/yyyy)	08/07/2017	
 	End of evaluation date (dd/mm/yyyy)	TBC	
 Categories	Project Type	1: Hull 2017 Curated Programme	
 	Strand	Film	
 	Season	3: Freedom	
 	Primary art form	n/a	
 	Secondary art form	n/a	
 	Tertiary art form	n/a	
 	Digital Requirements	TBC	
 	Part of University VIK programme?	N	
 	Strategic partner?	N/A	
 	Project complete?	N	
 Finance	Total project budget	£2,800.00	
 	Hull 2017 contribution	£0.00	
 	Income factored in		
 	Analysis/project code(s)	...	
 	ACE - A4E	N	
 	ACE - HM Treasury for Turner	N	
 	Big Lottery Fund	N	
 	British Council	N	
 	Ellerman Foundation	N	
 	Esmee Fairburn Foundation	N	
 	H&ER Charitable Trust	N	
 	Hull CCG	N	
 	Spirit of 2012	N	
 	Are there any specific funder requirements for delivery?	£2800 coming from Film Hub North	
 People	Project Lead	Sam Hunt	
 	Producer	Liam Rich	
 	Assistant Producer	AsYet NotSelected	
 	Production Manager	AsYet NotSelected	
 	Creatives & key people (temporary field)	Mel - FHN Producer	
 Objectives	Target # audience		
 	Forecast/actual # audience		
 	Hull residents	N	
 	Regional	N	
 	National	N	
 	International	N	
 	Children (<16)	N	
 	Young people (16-25)	N	
 	Families	N	
 	Older people (60+)	N	
 	Self-identify as disabled	N	
 	BME	N	
 	NEET	N	
 	Objective 1	...	
 	Met? 1	N	
 	Objective 2	...	
 	Met? 2	N	
 	Objective 3	...	
 	Met? 3	N	
 	Objective 4	...	
 	Met? 4	N	
 	Objective 5	...	
 	Met? 5	N	
 	# temporary jobs created (target) [employed by H2017, >=12m]		
 	# temporary jobs created (forecast/actual)		
 	# freelance contracts created (target) [self-employed, engaged directly]		
 	# freelance contracts created (forecast/actual)		
 	# participation opportunities (target)		
 	# participation opportunities (forecast/actual)		
 	...of which for school age (target)		
 	...of which for school age (forecast/actual)		
 	# commissions (target)		
 	# commissions (forecast/actual)		
 Performance, Residency & Legacy	Performance: Summary of events, including dates, times, venues, ticketing strategy (free/paid, (un)ticketed), age guidelines (free text OR UKFC categories) etc.	...	
 	Residency: What opps will be created for our education programme? How will the project build new audiences through engagement? Note #s, types & duration of participation opps.	...	
 	Legacy: What is built into the core project that will ensure legacy?	...	
 Project Management	What is the model for delivering this project? eg we will employ a creative team, we will outsource to an agency, we are contributing funding but no other resource…	...	
 	How will delivery partners be identified and procured? Refer to the procurement flowchart and note below the agreed process (A–G) for each contract.	...	
 	Who are the delivery partners? (Contact & organisation name, contract status for each)	...	
 	Volunteer management: What is your expectation of volunteer requirements? (Numbers, roles, responsibilities, duration / period required)	...	
 TO DELETE	Garfield Weston Foundation	N	
 	Heritage Lottery Fund	N	
 	University of Hull	N	
 	ACE - Strategic Touring Fund	N	

                                 
	
Contact Details

Hunt, Sam		 sam.hunt@hull2017.co.uk default	
NotSelected, AsYet			
Rich, Liam		 liam.rich@hull2017.co.uk default