LGBT 50: Gary Clark Dance Project

Customer	Cian Smyth	

			
               
	Big Grid	

  	Last updated	14/10/17	
 Ticketing, Box Office & Hospitality	TX1a Is the project ticketed?	Free unticketed	
 	TX1b If ticketed, who is primary box office?	TBC	
 	TX2a Available via Hull 2017 mixed basket platform?	N	
 	TX2b Est % of sales expected through Hull 2017 platform		
 	TX4 On sale or public announcement date	TBC	
 	TX5 How has ticket revenue been accounted for?	N/A	
 	TX7a Requires 'pop-up' physical presence before/ during?	N	
 	TX7b If yes, who is responsible for operating it?	N/A	
 	TX7c If yes, in whose budget are costs/ revenue?	N/A	
 	TX8 Intervals: number & duration	...	
 	TX11 Hearing loop?	N	
 	TX12 Level access?	Y	
 	TX13 Blue Badge parking?	N	
 	TX14 Accessible toilets?	N	
 	TX15 Any warnings, eg strobe lighting, loud noises, smoking, swearing, adult content...?	Content intended for a family audience.	
 	TX16 Age restrictions and/or guidance?	All ages	
 	TX17 Box Office setup form submitted?	N	
 	HO1 Will there be a launch/ reception/ party etc?	N	
 	HO2 Opportunity to programme private views, b/s tours, access to rehearsals, talks etc?	Y	
 	HO3 Opportunity for access to creative team/artists for hospitality events?	Y	
 Audiences, Branding & Marketing	AU2 Anticipated profile within its season (1 = listing, 5 = season headline)	4	
 	AU3 International appeal likely to justify one-off travel by int'l audiences?	N	
 	AU4b Local: HU1-HU9 (Hull boundary)	80	
 	AU4c Local: East Riding of Yorkshire	10	
 	AU4d Regional visitors/tourists: 30-90min travel	5	
 	AU4e National visitors/tourists: >90min travel	5	
 	BR1a H2017 presented as a major(ity) funder to the creative partner (org)?	Y	
 	BR1b H2017 presented as a (co-)producing/ presenting/ comm partner of the project?	Y	
 	BR2 Uses restricted funds (from H2017 partner) that need representation in promotion?	Y	
 	BR3b Creative partner will display marketing materials to promote other creative partners' activity?	Y	
 	BR4a Is space allocated to represent Hull 2017 through venue/ event dressing?	Y - format tbc	
 	BR4b Who is responsible?	Hull 2017	
 	BR4c Whose budget?	Project budget	
 	BR5a Provision to represent project-specific restricted funders through venue/ event dressing?	Y	
 	BR5b Who is responsible?	Hull 2017	
 	BR5c Whose budget?	Project budget	
 	BR6a Is there space to promote Hull 2017's wider funding partners?	Y	
 	BR6b Who is responsible?	Hull 2017	
 	BR6c Whose budget?	Project budget	
 	BR7 Requires centralised dressing materials? (Transport/ install costs met by project)	Y	
 	MK1a Requires project-specific image creation?	Y	
 	MK1b Who is responsible?	Creative partner	
 	MK1c Whose budget?	Devolved budget	
 	MK2a Who is primarily responsible for driving audiences?	Hull 2017 MC&L	
 	MK2b If Hull 2017, has a campaign budget been allocated?	Y	
 	MK3a Requires printed materials for marketing activity?	Y	
 	MK3b Who is responsible?	Creative partner	
 	MK3c Whose budget?	Devolved budget	
 	MK4a If yes, requires design/creative support outside of image creation?	Y	
 	MK4b Who is responsible?	Creative partner	
 	MK4c Whose budget?	Devolved budget	
 	MK5 Have each partner's marketing responsibilities been defined?	N	
 Legal & Commercial	LL0a Delivery model	H2017 Production/Commission	
 	LL0b Give details	Commission of dance project within wider multi-partner co-production agreement across LGBT 50	
 	LL1b Co-operation agreement (non-funded)		
 	LL1c Co-operation agreement (grant-funded)		
 	LL1d Co-commissioning/production agreement	1	
 	LL1e Commissioning/Production agreement		
 	LL1f Creative talent agreement		
 	LL1g Artist commissioning agreement		
 	LL1h Production services agreement		
 	LL1i Performer agreement		
 	LL1j Other agreements		
 	LL1k Give details of when	01/12/16	
 	LL2a Will use foreign entertainers?	N	
 	LL2b Who is responsible?	N/A	
 	CM1a Requires a project-specific audience programme/exhibition catalogue?	N	
 	CM1b Will go on sale?	N	
 	CM1c Who is responsible?	N/A	
 	CM1d Whose budget?	N/A	
 	CM2a Possible to sell merchandise at venue?	Y	
 	CM2b Who is responsible for operating & staffing this?	Hull 2017 MC&L	
 	CM3a Is there F&B/concessions provision at the venue?	Y	
 	CM3b Who is responsible for operating & managing this?	Creative partner	
 	CM4a Is there owned IP or potential royalties post-project?	Y	
 	CM4b If yes, who owns this IP?	Creative partner	
 	CM6a Does the project have any non-2017 sponsors?	N	
 	CM6b If yes, give details	...	
 PR & Comms	PR1a Will there be a press night/ media preview?	N	
 	PR1b Who is leading on media relations & accreditation?	Creative partner	
 	PR1c If yes, whose budget?	Devolved budget	
 	PR2a Is there provision to pay for media travel & accommodation?	N	
 	PR2b If yes, whose budget?	N/A	
 	PR3 Venue/project has press/PR resource working on the project?	Y	
 	PR4a Requires support from a PR agency?	Y - Hull 2017 retained	
 	PR4b Whose budget?	Project budget	
 	PR5 Release considered a 'major' programme announcement?	Y	
 	PR6 Who will issue this project to the media?	Hull 2017 Comms	
 	PR7 News photographer required?	Y	
 	PR99 Agreed by all parties?	N	
 Digital	DI1a Project requires enhanced editorial coverage?	Y	
 	DI1b Who will provide resource for this editorial coverage?	Hull 2017	
 	DI1c Whose budget?	Project budget	
 	DI2a Project will be documented (eg photo/ film) during dev/ production/ live/ post-event?	Y	
 	DI2b Who is responsible?	Hull 2017 MC&L	
 	DI2c Whose budget?	Project budget	
 	DI4a Has a digital interpretation, amplification or extension been built into the project?	N	
 	DI4b Who is responsible?	N/A	
 	DI4c Whose budget?	N/A	
 	DI5a Requires live social coverage?	Y	
 	DI5b Who is responsible?	Hull 2017 MC&L	
 	DI5c Whose budget?	MC&L budget	
 	DI6a Requires social advertising as part of marketing plan?	N	
 	DI6b Who is responsible?	N/A	
 	DI6c Whose budget?	N/A	
 	DI7a Will the project be broadcast (live or otherwise)?	N	
 	DI7b Who is responsible?	N/A	
 	DI7c Whose budget?	N/A	
 	DI8a Requires project-specific digital hardware/technology?	N	
 	DI8b Who is responsible?	N/A	
 	DI8c Whose budget?	N/A	
 	DI9a Need KCOM to provide enhanced event WiFi?	N	
 	DI9b Who is responsible?	N/A	
 	DI9c Whose budget?	N/A	
 	DI10a Web presence type?	Standard event page	
 	DI10b Who is responsible?	Hull 2017	
 	DI10c Whose budget?	N/A	
 	DI11a Requires app?	N	
 	DI11b Who is responsible?	N/A	
 	DI11c Whose budget?	N/A	
 Operations & Artist Liaison	OP1a Requires more than current in-house/ delivery partner staff resource?	N	
 	OP1b If yes, what and employed by whom?	...	
 	OP2a Requires road closures?	N	
 	OP2b If yes, which roads and when?	...	
 	OP3a Requires a regulated entertainment licence?	N	
 	OP3b If existing, give details	...	
 	OP3c Requires an alcohol licence?	N	
 	OP3d If existing, give details	...	
 	AL1a # of creative team	2	
 	AL1b # of artists	1	
 	AL1c # of crew	5	
 	AL2 Require accreditation?	Y	
 	AL3 Any VIPs in the above?	Y	
 	AL4 Likely to be riders (above normal F&B)?	N	
 	AL5a Accommodation required?	<14 days	
 	AL5b If yes, is Hull 2017 sourcing accommodation?	N	
 	AL6 Requires on-site artist liaison (above normal)?	N	
 	AL7 Requires translation?	N	
 Learning & Participation and Community Engagement	LP1b Early years and/or primary aged pupils?	N	
 	LP1c Secondary school aged pupils?	Y	
 	LP1d Special schools & PRUs?	Y	
 	LP1e College & university students?	Y	
 	LP1f Adults?	Y	
 	LP2 Opportunities for artist development, capacity building or skills-related projects?	Y	
 	LP3a Does the project include participation opps?	Y	
 	LP3b Who is responsible for delivering these?	Creative partner	
 	LP3c Whose budget?	Devolved budget	
 	LP3d Who is responsible for recruiting for these?	Creative partner	
 	LP3e Whose budget?	Devolved budget	
 	LP5 Hull 2017 has direct access to the artist(s) to produce film & media resources for learning	Y	
 	LP6 Hull 2017 has direct access to the creative team(s) to produce film & media resources for learning	Y	
 	LP11a Requires interpretation resources (eg text panels)?	N	
 	LP11b Who is responsible?	N/A	
 	LP11c Whose budget?	N/A	
 	LP12a Provision made for companion project(s) to develop creative learning/ participation/ engagement with audiences?	N	
 	LP12b Who is responsible?	N/A	
 	LP12c Whose budget?	N/A	
 	LP13 Is there provision for an artist residency in a school or community as part of the project?	N	
 	CE1a Will the project run engagement activity/non-artistic events with the community to inform, shape or deliver the project?	Y	
 	CE1b Who is responsible?	Creative partner	
 	CE1c Whose budget?	Devolved budget	
 	CE2a If yes, is there a provision to raise awareness of these engagement events through marketing?	Y	
 	CE2b Who is responsible?	Creative partner	
 	CE2c Whose budget?	Devolved budget	
 	CE3a Requires use of/ access to community roadshows?	N	
 	CE3b Whose budget?	N/A	
 Volunteering	VO1a Requires Hull 2017 volunteers?	Y	
 	VO1b Estimated total number of volunteer person-shifts?	5	
 	VO1c Required for Wave 1?	N	
 	VO1d ...Wave 2?	N	
 	VO1e ...Wave 3?	Y	
 	VO1f ...Wave 4?	N	
 	VO2 Additional training requirements (distinct from Hull 2017 core training)?	...	
 	VO4a Volunteer sustenance included alongside workforce catering?	N	
 	VO99 Agreed by all parties?	N	
 Access, Safeguarding & Welfare	AC1 Commitment to undertake & promote at least 1 relaxed performance?	N	
 	AC2a At least 1 signed performance or creative captioning?	N	
 	AC2b If signed, in whose budget (Level 6 BSL interp prep, fee, travel & accom)?	N/A	
 	AC3a At least 1 audio described perf/ audio description?	N	
 	AC3b Who is responsible?	N/A	
 	AC3c Whose budget?	N/A	
 	AC4a Hardware available for visually impaired to access audio description (eg headphones, roaming audio kits)?	N	
 	AC4b Who is responsible?	N/A	
 	AC4c Whose budget?	N/A	
 	AC5a Pre-perf notes (live perfs) available for visual/ hearing impaired?	N	
 	AC5b Who is responsible?	N/A	
 	AC5c Whose budget?	N/A	
 	AC6a At least 1 touch tour prior to audio described activity?	N	
 	AC6b Who is responsible?	N/A	
 	AC6c Whose budget?	N/A	
 	AC7a Site is already fully accessible?	Y	
 	AC7b Site will be adapted to be accessible?	N	
 	AC7c Who is responsible?	N/A	
 	AC7d Whose budget?	N/A	
 	AC8a Baby changing facilities available within/ near venue for duration of event?	N	
 	AC9 On top of standard accessible toilets, venue offers 'changing places' toilets for people with profound/ multiple disabilities?	N	
 	AC10a Will publicity or info about the project be available in other languages?	N	
 	AC10b Who is responsible?	N/A	
 	AC10c Whose budget?	N/A	
 	AC11a Publicity/ info produced in alternative formats (large print/ braille/ audio) if requested?	N	
 	AC11b Who is responsible?	N/A	
 	AC11c Whose budget?	N/A	
 	SW1 Audience likely to include families/ children/ young people/ vulnerable adults?	Y	
 	SW2 Participation activity likely to involve children/ young people/ vulnerable adults?	Y	
 	SW3 If relevant, creative partner has a safeguarding policy in place?	N/A	
 	SW4 Project required to document a safeguarding action plan?	Y	
 	SW5a Nominated Safeguarding Lead has been identified within delivery team?	N	
 	SW5b Who?	...	
 	SW6a Requires DBS checks on staff/ freelancers/ agencies etc?	N	
 	SW6b Who is responsible?	N/A	
 	SW6c Whose budget?	N/A	
 Monitoring & Evaluation and Legacy	ME1 Involves use of a new venue/ setting/ site (not prev used for cultural activity)?	Y	
 	ME3 Who is leading on M&E?	Creative partner	
 	ME4 Does the lead need capacity building/ support?	Y	
 	ME6b Arts & Culture	Y	
 	ME6c Place Making	Y	
 	ME6d Economy	N	
 	ME6e Society & Wellbeing	Y	
 	ME6f Partnerships, Development & Legacy	Y	
 	ME7b Buildings, monuments, archaeology	N	
 	ME7c Industrial, maritime, transport	N	
 	ME7d Museums, libraries, archives & collections	N	
 	ME7e Land & biodiversity	N	
 	ME7f Cultures & memories	Y	
 	ME7g Community heritage	Y	
 	LY1 Likely to be a continuation, extension or repeat of the project in 2018 or beyond?	N	
 TO DELETE	OP4a Requires crew catering?	N	
 	OP4b Who is responsible?	N/A	
 	OP4c Whose budget?	N/A	
 	OP5 Been sent to Humberside Police for triage?	N	
 	AU1 Anticipated inventory as % of capacity, exc comps?		
 	MK7a Have partners agreed to collect marketing data obo Hull 2017?	N	
 	MK7b Who owns this data?	...	
 	TX1d What is the commercial model?	TBC	
 	TX3 Anticipated group size per booking		
 	VW1 Will venue send front-line paid staff on VHEY visitor welcome training programme?	N	
 	VW2 Does venue have systems & training to manage customer service?	N	
 	VW99 Agreed by all parties?	N	
 	VO3a Volunteers require specialist training, eg enhanced H&S or techniques?	N	
 	VO3b Volunteers require specific uniform, eg steel toe cap boots, blacks, hi-vis?	N	
 	VO3c Volunteers require additional equipment, tools or props?	N	
 	VO4b Who is responsible?	N/A	
 	VO4c Whose budget?	N/A	
 	HO4b Partners?	N	
 	HO4c Whose budget?	N/A	
 	HO4d VIPs?	N	
 	HO4e Whose budget?	N/A	
 	HO4f Media?	N	
 	HO4g Whose budget?	N/A	
 	HO4h Creative team?	N	
 	HO4h Whose budget?	N/A	
 	HO4j Artists?	N	
 	HO4k Whose budget?	N/A	
 	HO4l Delivery partners?	N	
 	HO4m Whose budget?	N/A	
 	HO4n Board?	N	
 	HO4o Whose budget?	N/A	
 	HO4p Hull City Council?	N	
 	HO4q Whose budget?	N/A	
 	HO4r Visitor Welcome alumni via VHEY?	N	
 	HO4t House Seats?	N	
 	HO4u Whose budget?	N/A	
 	HO4v Digital/social influencers?	N	
 	HO4w Whose budget?	N/A	
 	BR3a Creative partner will stock Hull 2017 season guides & marketing materials?	N	
 	VO2a Who will design & deliver volunteer shift training (distinct from core training)?	N/A	
 	VO2b Whose budget (facilitation, room hire etc)?	N/A	
 	CM5a Have advertising restrictions been placed on the publication?	N/A	
 	CM5b Has this incurred additional costs to Hull 2017?	N/A	
 	CM5c If not Hull 2017, is space agreed for partner acknowledgement, cross-promotion & season marketing?	N/A	
 	CM5d If Hull 2017, will space be offered to partners as R&B or activation opp (at cost to partner)?	N	
 	CM5e If Hull 2017, will we sell non-partner advertising?	N/A	
 	CM5f If yes, in whose budget is resource to sell this?	N/A	
 	OP99 Agreed by all parties?	N	
 	AL99 Agreed by all parties?	N	
 	AU99 Agreed by all parties?	N	
 	BR99 Agreed by all parties?	N	
 	MK99 Agreed by all parties?	N	
 	HO99 Agreed by all parties?	N	
 	TX99 Agreed by all parties?	N	
 	DI99b Agreed by all parties?	N	
 	DI99a Agreed by all parties?	N	
 	CM99 Agreed by all parties?	N	
 	LL99 Agreed by all parties?	N	
 	CE99 Agreed by all parties?	N	
 	LP99 Agreed by all parties?	N	
 	SW99 Agreed by all parties?	N	
 	AC99 Agreed by all parties?	N	
 	LY99 Agreed by all parties?	N	
 	ME99 Agreed by all parties?	N	
 	TX6a Are there proposed/ existing package deals?	N	
 	TX6b If yes, give details	...	
 	TX8 If ticketed, is a schools or group booking price in place?	N	
 	TX1c Average ticket price		
                   
	PID	

  	Detailed project description (200–400 words)	Duckie will partner with Yorkshire Dance to commission a new dance work by Gary Clark. The dance project will work with members of the Hull LGBT community and everyone supportive to create a new dance work with an inter-generational mix of participants. 

The new dance work will form part of the scheduled events for Duckie's Summer Tea Party in Victoria Square on 29th July amid the build-up to the City Hall show that evening. (See LGBT 50: Fur Coat No Knickers - A Duckie Summer Tea Party).	
 	Event Synopsis (c3 sentences of headline info, replaced by official copy)	Duckie will partner with Yorkshire Dance to commission a new dance work by Gary Clark. The dance project will work with members of the Hull LGBT community and everyone supportive to create a new dance work with an inter-generational mix of participants to take place on 29th July in Victoria Square.	
 	Project Plan	Pending	
 	RAMS	Pending	
 	Event Operational Safety Plan	Pending	
 	Budget	Pending	
 	Marketing & Comms Plan	Pending	
 	Greenlit?	N	
 	Milestones	Y	
 	Change log	Note date of any major changes, eg to budget, greenlight status...	
 	Last updated	13/10/17	
 Dates	Project start date (dd/mm/yyyy)	01/10/16	
 	Project Live date (dd/mm/yyyy)	29/07/17	
 	End of Live date (dd/mm/yyyy)	29/07/17	
 	End of evaluation date (dd/mm/yyyy)	31/10/17	
 Categories	Project Type	1: Hull 2017 Curated Programme	
 	Strand	LGBT 50	
 	Season	3: Freedom	
 	Primary art form	Dance	
 	Secondary art form	Outdoor Arts	
 	Tertiary art form	n/a	
 	Digital Requirements	TBC	
 	Part of University VIK programme?	N	
 	Strategic partner?	Strategic partner funded	
 	Project complete?	N	
 Finance	Total project budget	£75,000.00	
 	Hull 2017 contribution	£75,000.00	
 	Income factored in		
 	Analysis/project code(s)	ZK101	
 	ACE - A4E	N	
 	ACE - HM Treasury for Turner	N	
 	Big Lottery Fund	N	
 	British Council	N	
 	Ellerman Foundation	N	
 	Esmee Fairburn Foundation	N	
 	H&ER Charitable Trust	N	
 	Hull CCG	N	
 	Spirit of 2012	Y	
 People	Project Lead	Henri Duckworth	
 	Producer	Cian Smyth	
 	Assistant Producer	Lindsey Hammond	
 	Production Manager	Aidan Lesser	
 	Event Manager	Jenny Hutt	
 	Marketing/MC&L Lead	Sarah Moor	
 	Digital Lead	Jo Charlton	
 	Comms Lead	Alix Johnson	
 	Creatives & key people (temporary field)	Gary Clark - Choreographer
Wieke Eringa - Yorkshire Dance (CEO)
Katy Redhead - Yorkshire Dance (Producer)
Simon Casson - Duckie
Dicky Eaton - Duckie	
 Objectives	Target # audience	500	
 	Forecast/actual # audience		
 	Hull residents	Y	
 	Regional	Y	
 	National	N	
 	International	N	
 	Children (<16)	N	
 	Young people (16-25)	Y	
 	Families	Y	
 	Older people (60+)	Y	
 	Self-identify as disabled	N	
 	BME	N	
 	NEET	N	
 	Objective 1	Creative engagement of older and younger people in LGBT community	
 	Met? 1	N	
 	Objective 2	Increase dance participation	
 	Met? 2	N	
 	Objective 3	Offer Hull's LGBT community visibility in civic space in city centre	
 	Met? 3	N	
 	Met? 4	N	
 	Objective 5	...	
 	Met? 5	N	
 	# temporary jobs created (target) [employed by H2017, >=12m]		
 	# temporary jobs created (forecast/actual)		
 	# freelance contracts created (target) [self-employed, engaged directly]	1	
 	# freelance contracts created (forecast/actual)		
 	# participation opportunities (target)	40	
 	# participation opportunities (forecast/actual)		
 	...of which for school age (target)		
 	...of which for school age (forecast/actual)		
 	# commissions (target)	1	
 	# commissions (forecast/actual)		
 Performance, Residency & Legacy	Performance: Summary of events, including dates, times, venues, ticketing strategy (free/paid, (un)ticketed), age guidelines (free text OR UKFC categories) etc.	29th July 2017 / Victoria Square / est. 7.00pm / Free / All Ages

Performance date preceded by a 2 months of workshops and rehearsals.	
 	Residency: What opps will be created for our education programme? How will the project build new audiences through engagement? Note #s, types & duration of participation opps.	Working with LGBT community groups to identify participating performers in dance work.	
 	Legacy: What is built into the core project that will ensure legacy?	Delivering a project that helps build partnerships in the LGBT community between older and younger people. 

Creates a new partnership between Yorkshire Dance and Duckie	
 Project Management	What is the model for delivering this project? eg we will employ a creative team, we will outsource to an agency, we are contributing funding but no other resource…	Yorkshire Dance will be contracted to deliver the project, in co-operation with Duckie, and securing the commission of Gary Clark as well as delivery of the project in Hull.	
 	How will delivery partners be identified and procured? Refer to the procurement flowchart and note below the agreed process (A–G) for each contract.	This project is a result of artistic choice and is exempt from procurement.	
 	Who are the delivery partners? (Contact & organisation name, contract status for each)	Yorkshire Dance
Wieke Eringa - CEO
Not yet contracted	
 	Volunteer management: What is your expectation of volunteer requirements? (Numbers, roles, responsibilities, duration / period required)	5 volunteers
Community engagement role - identifying and securing participants
Assisting dance workshops and rehearsals
A small number of days over a period of 3-4 months
Should also be part of larger volunteer team for Duckie's Summer Tea Party at Victoria Square where the dance piece will be performed. See LGBT 50: Duckie Parade and City Hall	
 TO DELETE	Garfield Weston Foundation	N	
 	Heritage Lottery Fund	N	
 	University of Hull	N	
 	ACE - Strategic Touring Fund	N	

                                 
	
Contact Details

Charlton, Jo		 jo.charlton@hull2017.co.uk default	
Duckworth, Henri		 henri.duckworth@hull2017.co.uk default	
Hammond, Lindsey		 lindsey.hammond@hull2017.co.uk default	
Hutt, Jenny		 jenny.hutt@hull2017.co.uk default	
Johnson, Alix		 alix.johnson@hull2017.co.uk default	
Lesser, Aidan		 aidan.lesser@hull2017.co.uk default	
Moor, Sarah		 sarah.moor@hull2017.co.uk default	
Smyth, Cian		 cian.smyth@hull2017.co.uk default