Assemble Fest 2017

Customer	Henri Duckworth	

			
               
	PID	

  	Detailed project description (200–400 words)	Assemble Fest is a one-day theatre festival taking place down Newland Avenue in Hull, a multicultural community infused with local charm and international character. Working with business owners on the avenue, specially commissioned shows are performed multiple times to create highly visual, exciting and engaging experiences in surroundings that range from hair salons to café bars.

For 2017, they are wishing to do things bigger and better than previous years, adding more animation to street.	
 	Event Synopsis (c3 sentences of headline info, replaced by official copy)	Festival on and around Newlands Avenue. The ambitions of this festival are greater for 2017, so as well as working with local businesses and performances happening in shops, restuarants, launderettes, etc and commissioning new work they are wanting to expand their mentoring initiatives and create large scale outdoor performance with different members of the communities.	
 	Project Plan	Pending	
 	RAMS	Pending	
 	Event Operational Safety Plan	Pending	
 	Budget	Complete	
 	Marketing & Comms Plan	Pending	
 	Greenlit?	N	
 	Milestones	N	
 	Change log	15/7/16 JC updated Analysis/project code on SK advice	
 	Last updated	TBC	
 Dates	Project start date (dd/mm/yyyy)	20/10/2016	
 	Project Live date (dd/mm/yyyy)	03/06/2017	
 	End of Live date (dd/mm/yyyy)	03/06/2017	
 	End of evaluation date (dd/mm/yyyy)	30/06/2017	
 Categories	Project Type	1: Hull 2017 Curated Programme	
 	Strand	Theatre Sector Dev & Commissions	
 	Season	2: Roots & Routes	
 	Primary art form	Theatre	
 	Secondary art form	Outdoor Arts	
 	Tertiary art form	n/a	
 	Digital Requirements	TBC	
 	Part of University VIK programme?	N	
 	Strategic partner?	Strategic partner funded	
 	Project complete?	N	
 Finance	Total project budget	£128,783.00	
 	Hull 2017 contribution	£10,000.00	
 	Income factored in		
 	Analysis/project code(s)	C152	
 	ACE - A4E	N	
 	ACE - HM Treasury for Turner	N	
 	Big Lottery Fund	N	
 	British Council	N	
 	Ellerman Foundation	N	
 	Esmee Fairburn Foundation	N	
 	H&ER Charitable Trust	N	
 	Hull CCG	N	
 	Spirit of 2012	N	
 	Are there any specific funder requirements for delivery?	...	
 People	Project Lead	Henri Duckworth	
 	Producer	Lindsey Alvis	
 	Assistant Producer	Martin Atkinson	
 	Production Manager	AsYet NotSelected	
 	Creatives & key people (temporary field)	eg Jeff Smith, Curator	
 Objectives	Target # audience		
 	Forecast/actual # audience		
 	Hull residents	Y	
 	Regional	Y	
 	National	Y	
 	International	N	
 	Children (<16)	Y	
 	Young people (16-25)	Y	
 	Families	Y	
 	Older people (60+)	N	
 	Self-identify as disabled	N	
 	BME	N	
 	NEET	N	
 	Objective 1	To deliver a festival in conjunction with the business owners on Newlands Avenue	
 	Met? 1	N	
 	Objective 2	To be bigger, bolder and on a larger scale than previous years.	
 	Met? 2	N	
 	Objective 3	To deliver an enhanced skills development and mentoring element.	
 	Met? 3	N	
 	Objective 4	Commission locally based artists to deliver new and ambitious projects.	
 	Met? 4	N	
 	Objective 5	Offer a diverse programme of events where artists and communities work together to make new work.	
 	Met? 5	N	
 	# temporary jobs created (target) [employed by H2017, >=12m]		
 	# temporary jobs created (forecast/actual)		
 	# freelance contracts created (target) [self-employed, engaged directly]		
 	# freelance contracts created (forecast/actual)		
 	# participation opportunities (target)		
 	# participation opportunities (forecast/actual)		
 	...of which for school age (target)		
 	...of which for school age (forecast/actual)		
 	# commissions (target)		
 	# commissions (forecast/actual)		
 Performance, Residency & Legacy	Performance: Summary of events, including dates, times, venues, ticketing strategy (free/paid, (un)ticketed), age guidelines (free text OR UKFC categories) etc.	Dates: TBC. 
Venues: TBC. Shops, community centres & outdoor activities on Newland Avenue. 
Ticketing: Paid tickets available in advance and on the day. 
Ticket types: Early riser, slow & steady, late riser & individual shows.
Age guidelines: All ages for outdoor events such as swing dancing and bands. In 2016 they presented a show specifically for children and young people. 
	
 	Residency: What opps will be created for our education programme? How will the project build new audiences through engagement? Note #s, types & duration of participation opps.	Our Street, Our Stage will involve the input and participation of local
residents, traders, uni students and schoolchildren through the R&D process
and as participants in the final production. By directly involving members of the
community, the festival will have a more meaningful relationship with them and
a stronger investment in its locality.	
 	Legacy: What is built into the core project that will ensure legacy?	Building on the success of the previous three years, Assemble Fest 2017 will be bolder and more ambitious than before, cementing its place in the arts ecology in Hull and making it sustainable for the future. Assemble Fest is essential to the local theatre ecology, encouraging Hull-based companies to make work that speaks of and for the city, benefiting artists, audiences and place making.	
 Project Management	What is the model for delivering this project? eg we will employ a creative team, we will outsource to an agency, we are contributing funding but no other resource…	The project will be delivered by the core Assemble Fest Team led by Artistic Director Madeleine O'Reilly & Producer Mungo Arney. 
Hull 2017 will assist in areas such as marketing and production as the festival aims to scale up its activities in terms of size, scale & audience capacity.	
 	How will delivery partners be identified and procured? Refer to the procurement flowchart and note below the agreed process (A–G) for each contract.	...	
 	Who are the delivery partners? (Contact & organisation name, contract status for each)	madeleine@assemblefest.co.uk: Madeleine O’Reilly	
 	Volunteer management: What is your expectation of volunteer requirements? (Numbers, roles, responsibilities, duration / period required)	A minimum of 50 volunteers each day expected. Actual numbers TBC.	
 TO DELETE	Garfield Weston Foundation	N	
 	Heritage Lottery Fund	N	
 	University of Hull	N	
 	ACE - Strategic Touring Fund	N	

                             
Thursday, 20 October 2016
              
00:00 - 00:00	Timeline (Event licenses written and applied for)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Wednesday, 25 January 2017
              
00:00 - 00:00	Timeline (Launch Event beginning of application period.)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Monday, 20 February 2017
              
00:00 - 00:00	Timeline (Performance Venues confirmed and Contracted.)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
              
00:00 - 00:00	Timeline (Official announcement of commissioned companies)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Monday, 27 February 2017
              
00:00 - 00:00	Timeline (Workshops and research in Schools with Broccolily)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Thursday, 9 March 2017
              
00:00 - 00:00	Timeline (ESAG Team at Council Meeting Street Closure and Health and Safety)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Saturday, 25 March 2017
              
00:00 - 00:00	Timeline (Performance Schedule and additional programme confirmed.)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
              
00:00 - 00:00	Timeline (Dan Bye and Boff R and D week with residents)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Monday, 3 April 2017
              
00:00 - 00:00	Timeline (COMPANY DEADLINE, copy, image and dress rehearsal schedule)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Monday, 17 April 2017
              
00:00 - 00:00	Timeline (Press and industry journals contacted)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Tuesday, 2 May 2017
              
00:00 - 00:00	Timeline (Box Office Set Up)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Friday, 5 May 2017
              
00:00 - 00:00	Timeline (Tickets on general sale / Programme launched and distribution of print material)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Friday, 19 May 2017
              
00:00 - 00:00	Timeline (Festival Risk Assessment completed, technical and dress rehearsals scheduled.)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	
                                     
Saturday, 27 May 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Sunday, 28 May 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Monday, 29 May 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Tuesday, 30 May 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Wednesday, 31 May 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Thursday, 1 June 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Friday, 2 June 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Saturday, 3 June 2017
              
09:00 - 21:00	Rehearsal (Production Week, companies dress rehearsals.)
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
              
09:00 - 23:00	Event
Delegates: 0 Capacity: 0	Newland Avenue (Newland Avenue)

	
                                     
Friday, 30 June 2017
              
00:00 - 00:00	Timeline (Evaluation Completed)
Delegates: 0 Capacity: 0	*Timeline

	Event Form	

 	Doors open	00:00	
	BSL?	N	
	Relaxed performance?	N	
	Subtitled?	N	
	Surtitled?	N	
	Audio described?	N	
	Holds (inc free/paid)	(Include as necessary partners, VIPs, media, creative team, delivery partners, Board, HCC, Visitor Welcome alumni, house seats, digital/social influencers...)	
	Ticket limits	(eg maximum per booking, minimum for groups)	

	

Contact Details

Duckworth, Henri		 henri.duckworth@hull2017.co.uk default